Blocking time is one of the keys that will make you become extremely productive. In this blog post, I’ll talk about why blocking time is important, how can you do it and also other additional tips. Let’s get started!
Why Blocking Time is Important
Well, without knowing it, you probably waste an unimaginable amount of time each day. By this I mean, a few hours each day of zero results and even worse, these hours don’t actually make you feel more relaxed or any other things as the traditional time wasting can make you feel. So basically during these hours, you won’t be relaxing but you won’t get any results either!
Time blocking allows you to make sure that every single minute of your day is spent productively. So not a single minute is spent doing something that is not a type of work. This may include you sitting there, stressing out about things without doing anything. Or you may be unnecessarily switching between tasks too many times. When you block your time, these things won’t happen. Every minute will be spent on productive work.
How to Block Time
Blocking time is pretty simple. All you’ll need is a calendar, physical or digital. Even better, you may simply write some notes down without even needing a calendar. Now that you’ve got all your equipment ready, start by thinking about tasks you wish to do and finish on that day. List all of them in your mind. Or if you prefer, write them down. Now try to think about how long it will take to complete each of the tasks. Done? Great. All you have to do is to decide what exact time of the day would you like to work on each of the tasks. Make sure it’s the amount of time is the same as the estimated time. So for instance, you estimate your task to take two hours to complete. You may block the time between 9:00-11:00 or 13:00-15:00. Finally, you have to make a note of this, either in your calendar or in your plain note.
Now you’re good to go!
1. Imagine what would it be like to work on the task
Alright, so what I mean by this is for you to imagine yourself physically working on the task. What sub-tasks do you have to complete? What are all of the tiny actions you have to do in order to complete each of the sub-tasks? What will doing all these looks like? Doing this has two main benefits. First, it helps you in estimating the time it takes to complete the task. Second, you’ll know what you have to do (and thus, don’t waste time being confused not knowing what exactly do you have to do) when the time comes and you begin working on the task. It also helps for you instead of roughly writing the description of the task in your calendar, to write down the outcome you expect when you complete the task.
2. Make the estimated time as short as possible
Some experiments have been done to test an increase in speed and productivity when people are given less time to work on a task. And the result is astonishing. Tasks that seem to take months to complete can sometimes be completed within 24 hours. So this may apply to you as well. Perhaps if you set an unimaginably short time available to complete your task, you may actually complete it in that tiny amount of time!
So here’s all about time blocking. If you don’t understand something, have any questions or simply have a comment, feel free to leave a comment below!